HKN Officer Meeting 2007-09-05
Business
- We received a flyer from Garmin
- Tyler and Robert gave a presentation on the calendar of events and the pledge packets
- Smoker is Monday: All members are invited, reminder e-mails will be sent
- Q: Does HKN have a cooler? A: Yes, but we will need another at the smoker
- We need a separate sign-in sheet for pledges at the smoker and at meetings
- Copies of the calendar will be printed off for the pledges
- Need to find professors for pledge workdays
- Lab cleanup workday tentatively scheduled for Oct. 13
- Q: Should we use a different method for distributing pledge packets next time?
- Pledges who have not picked up packets will be reminded of the smoker by e-mail
- Q: Should we put the extra $1600 in savings to grow interest? A: Wait until after the company banquet and conference
- Talk to Devin if interested in attending a meeting so that HKN can get money from the university
- Garmin will present at the next meeting -- will have a short activity instead of Jeopardy
- May be encouraging Garmin to provide pizza for the next meeting
- Q: Can we use (IEEE's?) LED display by the clock to advertise the meeting?
Officer Reports
President (Amy Perrey):
- Has been meeting with advisors
- Next general meeting is Tuesday with the new pledges
Vice President (Tyler Sheeley):
- Pledge packets are being distributed
- Calendar is put together
- Figured out mail merge (quite an accomplishment!)
Treasurer (Devin Simms):
- Picked up latest bank statement
- $2731.89 in checking, $826.31 in savings
- Discrepancies in checking account occurred in 2003 -- missing a $1600-1700 deposit in our records
- Planning the budget, should be ready for the next meeting
Secretary (Kyle Guinn):
- Notice of Election of Officers form has been mailed in
- Need to know who worked the coffee shop for assigning points
Bridge Correspondent (Tyler Harms):
- Working on the Bridge Report
- Trying to figure out what needs to be changed/added to the report
- Awaiting letters from advisors and department chair
Pledge Chair (Robert Zuroweste):
- Working on the smoker
- SBCC is reserved from 5:30 to 9:00 Monday, members show up around 6:00
- Number of pledge packets picked up will determine approximate number of pizzas to buy -- about 3 people to 1 pizza
- Devin will go along to pick up and pay for pizzas
- Will have about 60 sodas, extras can go to the lab fridge
- Possibly have nametags for everyone
SPL Chair (Chris Osterwise):
- In the process of sorting and disposing of chemicals for safety inspection
- A couple of people have joined the hobby club
- Needs a list of members for the lab door codes
Communications Chair (Ukoh Umah):
- Website is down due to IT
- IT is working on getting the website back up
- Once the website is back up we should check to make sure correct information is on the website, no dead links, etc.
Tours/Coffee Shop Chair (Keong Kam):
- Needs coffee shop volunteers for Friday
Marketing Chair (Zach Johnson):
- Talking to Dr. Sedigh about recycling bins
Fundraising/Service Chair (Lance Rucker):
- Got responses from Dynetics, John Deere, Garmin, Anheuser-Busch for the company dinner; no report from Boeing; ADTRAN is interested but might have conflicts
- New pledges will be invited to attend the dinner, followed by IEEE members
- Need a laptop/projector/screen for presentations
- Needs address for companies to mail their checks to -- will use the same one as on the bank statement
- Will be deciding the menu later by vote
Conference Chair (Adam Flynn):
- We have 4 sponsors for the conference and lots of speakers including Boeing and IEEE
- Need to find room for everybody -- need lots of help
Advisors
No advisors present